ACCOUNTS ASSISTANT

Name of Company/Organization: 
Action Aid Liberia
Location for Performance: 
Monrovia
Deadline to Apply: 
Wed, 04/15/2015
Description of Job: 
Job Summary The Accounts Assistant position is key in ensuring the effective financial management system of the AAL finance function. The job holder is expected to exhibit great commitment in meeting deadlines both internally and externally and is expected to exhibit a high level of creativity. The Accounts Assistant is expected to express high degree of sensitivity in the handling of financial documents, filling and retrieval of all hard copy documents as and when needed. Coordinating with other members in the team is critical as this will mean doing frequent follow ups with concerned staff in performing tasks that require collective effort. Direct Supervisory Responsibilities • NONE Core Tasks • Follow up with concerned staff to contact vendors/service providers to collect cheques and inform the HoF about cheques that have stayed over one week • Ensuring valid receipts are collected upon issuing cheques • As the point person for hard copy filing, keep all files updated as may be labeled and where necessary, recommend old Project documents for proper archiving. • Verify documentation/ signatures of Floats being retired, expense claims etc • Maintain the various cheque registers for the various bank accounts as required • Receive all hard copy vouchers/receipts from the Field Project Accountants, crosscheck that availability of valid receipts and file appropriately. • On a monthly basis, compile the staff withholding taxes on the required forms and seek appropriate signatures for payments to the MoF. • Receive all Partner Reports, perform accuracy checks on the figures and signal the appropriate Project Accountant for the Project in question. • Filing of all local taxes payments and receipts from the various institutions GENERAL FINANCE ADMINISTRATION • As the primary person to write all checks, it is required that this position holder performs checks on the correctness of all supporting documents before writing a cheque. • Monitor the use of cheque books and initiate the process of requesting additional books in time enough to avoid shortages. • Keep an eye on the appropriate signatories with regards to the Authorization document and limits of authority in use • It is very essential for this post holder to be on top of information concerning per diem rates for all locations as put by Action Aid which will be useful in monitoring per diem requests. • Petty cash transactions from the field offices are reviewed and ensure all supporting documentation is in place and forward for posting. • Ensuring all pay slips as distributed to all staff after being approved by the HR/OD Manager and file appropriately. This includes staff in the field offices. • Ensure payroll is signed by the appropriate authority and all payslips are signed by employees • Provide support to projects in the field offices as and when required • Any other duty as may be assigned by the supervisor
Requirements: 
SKILLS • A mature and professional individual with high personal integrity with the willing to learn • Keenness to duty and the ability to work with limited supervision • Be able to work under pressure with the ability to prioritize • Ability and willingness to switch between roles • Excellent active listening skills: giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at in appropriate times. • Good judgment and decision making skills: considering the relative costs and benefits of potential actions to choose the most appropriate one. • Good monitoring skills: monitoring/assessing performance of self, other individuals, and systems to make improvement or take corrective action. • Good English language writing skills: communicating effectively in writing as appropriate for the needs of the audience. EDUCATION AND EXPERIENCE • Minimum BA, BSc or its equivalent in accounting, finance, economics or a related field. • Minimum of two (2) years previous work-related skill, knowledge, and experience as a finance staff or related position. • Knowledge of Microsoft Office 2003/2007 KEY WORKING RELATIONSHIP Internal relationships: Country Program (Country Director, Finance Staffs, HR/OD Manager, Administration staff & Program Department). External relationships: local government and local service providers. How to apply: All interested candidates should submit applications, including cover letter and CV in one (1) Microsoft Word or Pdf document, addressed to the Acting Head of Finance, ActionAid Liberia Country Program, via email to vacancy.liberia@actionaid.org, copy Christopher.Sayeh@actionaid.org. Email subject line should read “Accounts Assistant 04152015”. Deadline for submission of applications is Wednesday, April 15, 2015. Only shortlisted candidates will be contacted. Female candidates are encouraged to apply.
Description of Company/Organization: 
N/A
Category: 
Accounting/Banking/Finance
AttachmentSize
ACTIONAID-ACCOUNTANT ASSISTANTAdvert - Account Assistant.doc76.5 KB