Finance Manager, Liberia

Name of Company/Organization: 
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Description of Job: 
JOB DESCRIPTION Job Title: Finance Manager, Liberia Reporting to: Country & Operations Manager, Liberia Key internal relationships: Programme Support Officer (Liberia) Project Managers (Liberia & UK) Programme Manager, Liberia (UK) Africa Finance Business Partner (UK) Africa Programme Support Officer (UK) Purpose of the role This role is to ensure that the financial function of the Liberia office provides effective, transparent and legally appropriate support to FFI’s programme in the region, in conformity with specific donor requirements, FFI policies and procedures and international best practice. The Finance Manager forms the point of contact for all financial matters for FFI’s programme in Liberia. This person will be responsible for maintaining proper financial accounts for the office in the centralised accounting system and for the generation of financial reports for budget holders and donors as the need arises.
Key Responsibilities Financial processing  Process all transactions promptly and accurately onto the finance system, using FFI and donor coding for all records, month-end reviews and submission of accounts to UK Finance  Perform monthly balance sheet reconciliations (including bank reconciliations) to ensure all balances are up to date, complete and correct  Process staff expense claims, cash advance acquittals and cash advance requests, ensuring that all relevant documentation exists for reimbursement  Process payroll and make any necessary related payments and ensure that local submissions to government are prepared and correct  Ensure all financial records are kept safe and organised and are accessible when needed (for example during audits)  Ensure all staff are trained in FFI financial procedures including relevant field manuals and escalate any compliance issues to the relevant line management Purchasing  Make payments on invoices against purchase orders and assist in drafting and/or reviewing contracts for services purchased  Assist with large purchases and procurement of services over a certain amount where necessary, to ensure FFI achieves value for money on all purchases  Make purchases directly that are necessary for office functioning, following FFI delegations of authority and donor procedures as appropriate  Follow FFI’s Delegation of Authority policy on all purchases and supporting grant managers with compliance on purchasing in line with donor and/or FFI procedures Cash flow management  Support the Country & Operations Manager in managing and requesting transfer of funds from the UK to ensure sufficient cash flow is available to meet the office needs at all times  Assist the FFI Management and budget holders to complete budgets and forecasts  Carry out financial analysis on funds available and organisational costs to highlight potential funding gaps Grant management  Ensure that all financial processes relating to expenditure and management of funds comply with the terms and conditions of the grant agreement or FFI internal procedures, whichever is the most rigorous  Liaise with UK Finance to have invoices raised to donors when grant conditions have been met and payment is due to FFI  Support grant managers to ensure that staffing and overhead recovery on grants is maximised  Provide ongoing training to and monitoring of local partner organisations in the management of financial procedures to ensure that funds allocated to them are managed in full transparency and in accordance with the requirements of FFI and the donor  Ensure that partners’ financial reports are properly prepared and submitted on time and match partner activity reports in conjunction with the specific project managers  Review the staff time charges and overhead charges that are applied to each project to ensure these are correct and in line with the projects’ grant agreement  Ensure budget holders have accurate financial information and reports to make effective decisions about their programmes/projects Audits  Assist UK Finance colleagues to coordinate local and international grant audits when required  Manage any external, statutory audits required locally  Fulfil any requests arising from FFI UK and FFI US statutory audits promptly and diligently Other  Complete and submit a timesheet each month in a timely manner  Answer queries from other FFI offices (UK and in the region) when they arise The role will also be expected to carry out any other reasonable duties which are consistent with the post and the aims and objectives of the position, as directed by the FFI Management and/or the UK Finance team. Duties may be altered, reasonably added or delegated from time to time to reflect changes within the organisation’s activities and structure. PERSON SPECIFICATION Essential Desirable Skills  Qualified Accountant (CCAB or overseas equivalent)  Fluent spoken and written English  Strong organisational skills, with structured and methodical approach to work and a clear focus on results  Ability to prioritise and manage time effectively and work to multiple deadlines  Comfortable managing multiple tasks with autonomy  Excellent verbal and written communication skills, including report writing  Excellent attention to detail  Ability to work under pressure  Advanced skills in Microsoft Excel, and Office  Grant and/or project management qualifications Knowledge and experience  Substantial professional experience in a similar role, ideally for an  Experience in reporting to UK-or other internationally - based international NGO or not-for-profit organisation  Experience of working in a multicurrency environment and multinational organisation  Experience of communicating financial information to nonfinancial staff  Experience of working with financial accounting software  Experience of managing an audit process  Experience with administration of donor grant funding headquarters Behavioural qualities  Highly organised and able to work under own initiative  Demonstrates rigour, diligence and attention to detail in work approach  Commitment to responsible management of donor funds  Builds positive personal and organisational relationships  Interest in and empathy with the mission and values of FFI Other  Entitlement or permitable to work in Liberia APPLICATION PROCESS Applications, consisting of a covering letter explaining why you feel you should be considered for this post, a full CV (tailored to the role as advertised, highlighting relevant experience and achievements) and contact details for two referees (who will not be contacted without your permission) should be sent to and/or sent or delivered in person to FFI Office, 2 Harmon Compound, Tubman Boulevard, Oldest Congo Town, Monrovia. Please also indicate where you saw this position advertised. Please mark your application ‘Finance Manager, Liberia’. The closing date for applications is Monday 19th October 2015. Regrettably, due to limited resources we are only able to contact short-listed candidates. If you do not hear from us within four weeks of the closing date, please assume that you have not been successful on this occasion. Previous applicants need not apply again.
Description of Company/Organization: 
FAUNA & FLORA INTERNATIONAL Fauna & Flora International (FFI) protects threatened species and ecosystems worldwide, choosing solutions that are sustainable, based on sound science and take account of human needs. Operating in more than 40 countries worldwide, mainly in the developing world, FFI saves species from extinction and habitats from destruction, whilst improving the livelihoods of local people. Founded in 1903, FFI is the world’s longest established international conservation body and a registered charity. AFRICA PROGRAMME Working closely with local partners, FFI’s Africa Programme currently operates in 12 countries in West, Central, East and Southern Africa, and is implementing a range of projects focused on species and habitat conservation, biodiversity planning, protected area management, institutional development and capacity building, sustainable use and community-focused wildlife management initiatives. TERMS AND CONDITIONS Start Date: As soon as possible End Date: 1 Year definite contract with likelihood of extension depending on funding availability and business need. Probation Period: Six months Gross Salary: Commensurate with skills and experience Location: The position is based in Monrovia with occasional travel within the region or to the UK if required Benefits:  15 working days’ annual leave entitlement plus national public holidays and other statutory allowances.  Personal medical insurance Hours of Work: This is a full-time position from Monday to Friday working from 8.30 – 5.30 with a one hour lunch break, although this may vary depending on the requirements of the job.
FAUNA&FLORA-Advert Finance Manager September 28, 2015.pdf396.91 KB