Training administrator

Name of Company/Organization: 
Save The Children International
Location for Performance: 
All Counties
Description of Job: 
CHILD SAFEGUARDING: Level 3: the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff. ROLE PURPOSE: The training administrator supports the coordination of training programmes, ensuring all staff are effective and operating safely. They are responsible for administrative support to ensure the effective delivery of the preparatory training for Save the Children International Staff, national and international and international partners for the Ebola programme. This includes management, support, logistics, WASH and health involved in the Ebola response.
KEY AREAS OF ACCOUNTABILITY: • Under the direction of the Clinical Trainer to ensure training programmes are correctly scheduled to provide sufficient time for each subject, the appropriate scheduling of topics and appropriate resourcing in terms of venue, equipment, materials, staff. To ensure all training resources ( people and events) are correctly managed • To support the Clinical trainer to ensure appropriate budgeting for training by providing key information on scheduling and costs. • To support the Clinical trainer to monitor the effectiveness of all training events related to ebola, to establish a network of key contacts associated with training in ebola. • To ensure an updated schedule of key training events, places available to SC and information on the training is appropriately disseminated. • To ensure that a trainer tracker is regularly updated and that monitoring of training for each individual is undertaken, linked to the recruitment tracker. • To support training facilitators who will train on key modules and - ensure they have relevant materials and timetables. • To ensure all training administration – transport, accommodation, food and subsistence is managed correctly. • To ensure key information (participant lists, training timetables, key costs, evaluations) are documented after each training event. • The recruitment of replacement Training staff where required. SKILLS AND BEHAVIOURS (our Values in Practice) Accountability: • Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values • Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved Ambition: • Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same • Widely shares their personal vision for Save the Children, engages and motivates others • Future orientated, thinks strategically Collaboration: • Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters • Values diversity, sees it as a source of competitive strength • Approachable, good listener, easy to talk to Creativity: • Develops and encourages new and innovative solutions • Willing to take disciplined risks Integrity: • Honest, encourages openness and transparency QUALIFICATIONS AND EXPERIENCE Essential Proven experience in administration. Previous experience of working with an international NGO. Strong communication skills. Experience of working in a multidisciplinary, multi-cultural team. Ability to motivate and support team in stressful situations. Strong reporting skills/budgetary skills. Good command of Microsoft Office Willingness to deploy to potentially insecure locations. Desirable Previous experience of supporting training programmes. Understanding of training Date of issue: Author: November 2014
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